清华苏州研究院来访交流活动

Key Roles:

• Event Coordinator: Central planning and oversight. - Shuyang
• Venue Manager: Secures and prepares the venue. - Oliver Shi
• Guest Relations Manager: Manages guest speaker engagements. - Shuyang, Xuanye Bai
• Promotions Manager: Handles pre- and post-event promotions. LinkedIn - Jiahao (Oliver Chen)
• Registration Manager: Oversees attendee sign-ups and check-in. - Kevin Xia
• Logistics Manager: Ensures availability of materials and equipment. Coordinates food and beverage services. - Chen Wang , Bojun Xu
• Event Moderator: Guides event proceedings. Prepare slides. - Xuanye Bai
• Photographer: Capture event highlights. - Chen Wang
• Treasury: - Lan Yao

Google Docs:

In-Person Event SOP

docs.google.com

Procedure:

1. Planning: Outline goals, format, and budget.
2. Venue: Confirm venue suitability, including projector availability.
3. Guest Speakers: Invite and coordinate with speakers.
4. Promotion: Execute a targeted promotional campaign before the event and highlight key takeaways and successes afterward.
5. Registration: Implement a streamlined registration process (Google Form).
6. Catering: Arrange suitable catering options.
7. Logistics: Prepare name tags, materials, and confirm technical equipment like projectors.
8. Moderation: Facilitate event flow and engagement.
9. Communication: Maintain clear communication with participants before and after the event.
10. Execution: Ensure smooth operation on the day.
11. Post-Event: Share event highlights, thank participants, and gather feedback.

Event Agenda

CCEMP-Tsinghua Research Institute Event Agenda

Location: 7250 Keele St, Concord, ON

Date: April 21, 2024

Time: 1:00 PM - 4:00 PM

Welcome and Introduction

• Time: 1:00 PM - 1:15 PM
• Details: Brief welcome by CCEMP President, introduction of CCEMP's mission, and overview of the day's agenda.

Presentation Session

1. Dr. Tianyi Chen's Presentation
• Time: 1:15 PM - 1:35 PM
• Topic: [Insert Research Topic]
• Details: A 20-minute presentation on Dr. Chen's latest research findings, followed by a 5-minute Q&A.
2. Sicheng Li’s Presentation
• Time: 1:40 PM - 2:00 PM
• Topic: [Insert Research Topic]
• Details: A 20-minute presentation on Dr. Bai's recent research projects, followed by a 5-minute Q&A.
3. Tsinghua Representative Presentation
• Time: 2:05 PM - 2:25 PM
• Presenter: [Insert Representative's Name]
• Topic: [Insert Presentation Topic]
• Details: A 20-minute presentation from the Tsinghua representative, showcasing their institute's advancements in environmental innovation, followed by a 5-minute Q&A.

Coffee Break

• Time: 2:25 AM - 2:40 AM
• Details: Networking and refreshment break.

Round Table Discussions

• Time:
• Details: Structured round table discussions on various themes related to environmental technology and research. Each table will have a specific topic and be moderated by CCEMP members or Tsinghua representatives.

Closing Remarks

• Time:
• Details: Closing remarks by CCEMP President,

Networking Dinner (Private)

• Time:
• Location: TBD
• Details: Luncheon providing an opportunity for all participants to network and discuss collaborations informally.